Organizational Structure of the Southern Georgian Bay War of 1812 Bicentennial Committee
The Southern Georgian Bay War of 1812 Bicentennial Committee is taking the overall lead in the regions planning for the 2012 - 2014 Bi-centennial.
In April of 2009 the Southern Georgian Bay Bicentennial Committee was divided into two groups. A core committee that would focus on regional events and an advisory committee that would on their individual initiatives.
On August 1st, 2009 David J. Brunelle was hired as project director via a Tourism Development Fund grant and is currently working with the core committee and advisory committee to the help all initiatives become a reality.
1812 Core and Advisory Committee Direction
Details
Core Committee
Advisory Committee
Mandate
To actively engage the communities throughout the Southern Georgian Bay Area to create support, interest and understanding of the significance of the War of 1812 to shaping Canada's history.
To insure our local 1812-inspired attractions and events have adequate resources to attract new visitation through local, Provincial and Federal partnership.
Guiding
Documents
Funding Strategy.
Overall Project Budget.
Communications and Marketing Strategy.
Federal budget funding submissios.
Work plans developed for each 1812 site.
Committee
Composition
Formal committee structure with co-chairs.
Comprised of community, recreation, tourism, historical participants with a view of the project "big picture".
Events and attractions with a direction connection to the War of 1812.
Committee is advisory and site-specific.
Continuous intake of new 1812-related stakeholders as needed.
Committee
Member Role
Oversee development and execution of the funding strategy, budget and communications and marketing strategy. Identify community education opportunities.
Communicate project and create collaboration within networks.
Advise Core committee on 1812 historical accuracy.
Communicate progress on site's 1812-related enhancements.
Project
Director's Role
To implement funding strategy and communications and marketing strategy.
To represent the region on Provincial planning committee.
To update committee on Provincial happenings.
To connect committee members to funding programs and other resources as they become available.
To update committee on Provincial happenings.
Budget
Budget administered by the Committee to developer details outlined in the guiding documents above.
Funded through Investment and Development Office 1812 Tourism Development Fund application.
Committee does not manage a budget.
Individual sites to source funds.
Project Director to identify and assist (when applicable) in developing applications when/if funds become available through new sources.
Reporting Structure
Project Director reports directly to the Core Committee.
No formal reporting structure.
Time
Commitment
Monthly meetings – 2 hours.
Active participation on committee often with follow-up assignments.
Quarterly meetings – 2 hours.
Project Director may call more frequent meetings as needed.
Communication
Protocol
Monthly written updates by Project Director noting projects undertaken and contacts made circulated via email.
Monthly update presented to core committee as part of monthly agenda.
Written update sent via email to advisory for information only.
Structure
Formal meeting structure outlined in Standing Orders document.
